Document Control Coordinator

Location US-AL-Birmingham | US-AL-Birmingham
Job ID


Responsibilities and Essential Duties include the following (other duties may be assigned):

  • Day to day administrative support for project management team(s) and project assistant team
  • Assist team members in keeping up with project specific planning and documentation.
  • Create, maintain, and update spreadsheets, databases, and project files.
  • Provide daily, weekly, and monthly status reports and progress reports to the project management team, subcontractors, and vendors.
  • Standardize and distribute project correspondence to the project management team, subcontractors, and vendors.
  • Update and distribute project plans, files, and contract documents as revisions are issued by the engineer.
  • Create and manage logs.
  • Utilize software pertaining to project (Procore, etc.)
  • Enter and update information in project management software (job status reports, projections, change orders, submittals, sub correspondence, and RFI’s).
  • Assist project team with start-up communication to subcontractors.
  • Create and maintain project specific folder in designated areas (Egnyte, Procore) to receive, organize, approve, and distribute all required documents.
  • Coordinate and adjust subcontractor start dates with project team.
  • Receive weekly SDP report from Risk Management and track status in JD Edwards communicating any bond and change order needs to project team.
  • Receive, approve, and enter payment & performance bonds in JD Edwards if required for assigned project.
  • Knowledge of all certificates of insurance requirements including additional insured endorsements and professional and pollution liability
  • Receive all certificates of insurance, approving or communicating any issues or recommendations to project team for assigned project.
  • Manage blanket certificates of insurance for assigned project.
  • Update logs in JD Edwards for received and approved required subcontract & safety documents.
  • Weekly review and collection of missing and expired subcontractor documents
  • Keep project team informed of the status of RFI and Submittal documents.
  • Assist with project closeout (closeout documents, final job report, and final accounting).
  • Miscellaneous administrative duties as needed.
  • Work directly with subcontractors in obtaining correct and complete insurance and safety documents.
  • Train and assist team in Procore structure, process, and manage system for the project.

Education - Skills - Knowledge - Qualifications & Experience

• Bachelor’s degree or equivalent work experience preferred.
• Construction experience preferred.
• Proficient in Microsoft Office programs, including Outlook, Word and Excel
• Familiarity with project management software (Procore, E1)
• Strong verbal and written communication skills
• Ability to work in a team environment as well as independently.
• Superior organizational skills
• Detailed oriented with the ability to recognize discrepancies.
• Ability to multitask.
• Positive attitude
• Self-motivated
• Ability to quickly build and maintain positive professional relationships.


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