Document Control Coordinator

Responsibilities and Essential Duties include the following (other duties may be assigned):

• Day to day administrative support for project management team(s) and project assistant team
• Assist team members in keeping up with project specific planning and documentation.
• Create, maintain, and update spreadsheets, databases, and project files.
• Provide daily, weekly, and monthly status reports and progress reports to the project management team, subcontractors, and vendors.
• Standardize and distribute project correspondence to the project management team, subcontractors, and vendors.
• Update and distribute project plans, files, and contract documents as revisions are issued by the engineer.
• Create and manage logs.
• Utilize software pertaining to project (Procore, etc.)
• Enter and update information in project management software (job status reports, projections, change orders, submittals, sub correspondence, and RFI’s).
• Assist project team with start-up communication to subcontractors.
• Create and maintain project specific folder in designated areas (Egnyte, Procore) to receive, organize, approve, and distribute all required documents.
• Coordinate and adjust subcontractor start dates with project team.
• Receive weekly SDP report from Risk Management and track status in JD Edwards communicating any bond and change order needs to project team.
• Receive, approve, and enter payment & performance bonds in JD Edwards if required for assigned project.
• Knowledge of all certificates of insurance requirements including additional insured endorsements and professional and pollution liability
• Receive all certificates of insurance, approving or communicating any issues or recommendations to project team for assigned project.
• Manage blanket certificates of insurance for assigned project.
• Update logs in JD Edwards for received and approved required subcontract & safety documents.
• Weekly review and collection of missing and expired subcontractor documents
• Keep project team informed of the status of RFI and Submittal documents.
• Assist with project closeout (closeout documents, final job report, and final accounting).
• Miscellaneous administrative duties as needed.
• Work directly with subcontractors in obtaining correct and complete insurance and safety documents.
• Train and assist team in Procore structure, process, and manage system for the project.

• Bachelor’s degree or equivalent work experience preferred.
• Construction experience preferred.
• Proficient in Microsoft Office programs, including Outlook, Word and Excel
• Familiarity with project management software (Procore, E1)
• Strong verbal and written communication skills
• Ability to work in a team environment as well as independently.
• Superior organizational skills
• Detailed oriented with the ability to recognize discrepancies.
• Ability to multitask.
• Positive attitude
• Self-motivated
• Ability to quickly build and maintain positive professional relationships.