Corporate Planning and Technology Administrative Assistant

Location US-AL-Birmingham | US-GA-Atlanta
Job ID



  • Day-to-day administrative support for the Corporate Planning and Technology departments
  • P6 Scheduling Software – Setup new user accounts
  • P6 Scheduling Software – Manage database file transfers and file archiving
  • P6 Scheduling Software – Manage Templating and Global Codes/Calendars
  • P6 Scheduling Software – Listen to user issues and coordinate with IT
  • P6 Scheduling Software – Coordinate access for Training sessions
  • BIM360 –Setup new user accounts
  • BIM360 – Setup templates for new Project Data
  • Manage and maintain Outlook calendars, schedules, appointments, contacts, etc
  • Plan and facilitate meetings across multiple offices
  • Prepare expense reports in Brasfield and Gorrie Concur System
  • Make travel arrangements for business trips and conferences – airline, rental car, overnight accommodations, dinner reservations, etc. within Concur
  • Schedule meetings, book conference rooms, and set up rooms when necessary
  • Employee time entry from Quickbase into E1 JD Edwards
  • Present a professional, welcoming first contact to all visitors by phone, in person, and email.
  • Assist with detailed journal entries and month-end billing for Innovation and Op Tech Services
  • Assist with special reports to management as needed
  • Attend and manage meeting notes as requested
  • Flexibility to travel during the week between offices for 1 to 2 days
  • Travel 3-5 days per month on average
  • Other duties as assigned

Education - Skills - Knowledge - Qualifications & Experience


  • Must have practical knowledge of clerical functions such as typing, filing, answering phones
  • 3-5 years of administrative experience and/or a college degree with some experience in the field
  • Experience with a construction company is not a requirement, but a plus
  • Proficiency in Microsoft Office Suite including PowerPoint
  • Excellent verbal and written communication skills
  • Good organizational and time management skills
  • Positive attitude and self-motivated 
  • Strong attention to detail
  • Willingness to learn new technology
  • Salesforce experience preferred
  • Some IT knowledge preferred
  • Graphics skills preferred


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