Responsibilities
- Day-to-day administrative support for the Corporate Planning and Technology departments
- P6 Scheduling Software – Setup new user accounts
- P6 Scheduling Software – Manage database file transfers and file archiving
- P6 Scheduling Software – Manage Templating and Global Codes/Calendars
- P6 Scheduling Software – Listen to user issues and coordinate with IT
- P6 Scheduling Software – Coordinate access for Training sessions
- BIM360 –Setup new user accounts
- BIM360 – Setup templates for new Project Data
- Manage and maintain Outlook calendars, schedules, appointments, contacts, etc
- Plan and facilitate meetings across multiple offices
- Prepare expense reports in Brasfield and Gorrie Concur System
- Make travel arrangements for business trips and conferences – airline, rental car, overnight accommodations, dinner reservations, etc. within Concur
- Schedule meetings, book conference rooms, and set up rooms when necessary
- Employee time entry from Quickbase into E1 JD Edwards
- Present a professional, welcoming first contact to all visitors by phone, in person, and email.
- Assist with detailed journal entries and month-end billing for Innovation and Op Tech Services
- Assist with special reports to management as needed
- Attend and manage meeting notes as requested
- Flexibility to travel during the week between offices for 1 to 2 days
- Travel 3-5 days per month on average
- Other duties as assigned
Education - Skills - Knowledge - Qualifications & Experience
- Must have practical knowledge of clerical functions such as typing, filing, answering phones
- 3-5 years of administrative experience and/or a college degree with some experience in the field
- Experience with a construction company is not a requirement, but a plus
- Proficiency in Microsoft Office Suite including PowerPoint
- Excellent verbal and written communication skills
- Good organizational and time management skills
- Positive attitude and self-motivated
- Strong attention to detail
- Willingness to learn new technology
- Salesforce experience preferred
- Some IT knowledge preferred
- Graphics skills preferred
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