Brasfield & Gorrie, LLC

Project Assistant - Pensacola, FL

Location US-FL-Pensacola
Job ID



  • Provide day to day administrative support for project management team(s), including sorting mail, creating and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc.
  • Assist project team with budget transfers, labor corrections and journal entries     
  • Assist and train new project managers and other team members with project management software (Prolog, Procore, Plangrid, Submittal Exchange, etc.)
  • Assist PM or project accountant with rolling the estimate or adding a cost code(s)
  • Integrate owner change orders once approved by owner
  • Assist with punch list and help train on applicable software
  • Prepare expense reports and book travel using Concur Travel and Expense for project team(s)
  • Assist PM or project accountant with creating project in Project Data Management (PDM) software      
  • Assist with electronic job start up in project management systems
  • Assist with obtaining insurance, permits, licenses and jobsite mobilization
  • Act as the lead in ensuring that a Notice of Commencement has been filed
  • Create and maintain all electronic project files
  • Create, distribute and execute contracts, purchase orders, and any other contractual documentation in project management systems and DocuSign
  • Assist project team with the creation and management of construction documents (drawings / spec logs, RFI’s)
  • Assist project team with submittal management process
  • Manage the subcontract, subcontract business licenses and required safety document process making sure all documents are received, approved, saved and distributed
  • Assist project team with SDP enrollment, collection of information and issuing bonds (if required by SDP   department)
  • Assist project management team with sub and PO change order management process
  • Assist team with material status tracking on subcontracts and PO’s– create logs, coordinate delivery dates, etc.
  • Receive, track and coordinate with accounting on Sales & Use Tax 
  • Act as a liaison between other departments (JSA’s, Accounting, Document Coordinators, etc.) and the project team to fulfill project needs
  • Receive and assist with the sub pay application process, including reviewing pay app and lien waivers, coding and distributing for approval
  • Review and code overhead, material and miscellaneous project invoices for final review and approval by PM
  • Research status of pay applications and invoices in JD Edwards
  • Assist in preparing and distributing owner billing
  • Prepare, distribute and manage closeout documentation required by contract
  • Verify that all electronic project files are complete and ready for storage
  • Assist in distributing final job reports
  • Enter employee time in JD Edwards system




Education - Skills - Knowledge - Qualifications & Experience

  • Bachelor’s degree preferred
  • Three to five years of experience working in an administrative role within the construction industry
  • Expertise in Prolog, E1, and other project management systems required
  • In depth knowledge of Brasfield & Gorrie processes strongly preferred
  • Proven ability to train others
  • Experience working on multiple projects and/or roles
  • Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel, PowerPoint and Bluebeam
  • Strong verbal and written communication skills
  • Customer service driven  
  • Positive attitude
  • Proven self-starter
  • Detailed oriented with the ability to recognize discrepancies in information
  • Ability to work in a team environment as well as independently
  • Ability to run various cost, subcontract and labor reports
  • Must thrive in a fast-paced work environment
  • Ability to prioritize multiple tasks with competing deadlines
  • Ability to maintain a high level of confidentiality
  • Obtain notary certification in applicable county




The above description covers the principal duties and responsibilities of the job.  The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Building Your Brasfield & Gorrie Career

Start your career in a big way

No matter your starting point, when you join the Brasfield & Gorrie family, you open the door to a rewarding career at one of the most respected and dynamic companies in the industry. Here you decide your path and what you will make of your career—and your life.


We value everyone

At Brasfield & Gorrie, we see our purpose as building exceptional people, trusting relationships, great projects, and strong communities. Valuing everyone is essential to our purpose, so for us, valuing diversity and inclusion is more than a lofty company commitment; it’s a way of building relationships that helps us live our purpose in our daily work.


You’ll benefit from working at Brasfield & Gorrie

By offering a strong foundation of employee benefits, we ensure that you and your family have the tools and means to prosper. We’re proud to provide a competitive benefits and compensation package. Our employees have access to medical, dental, vision, life insurance, 401(k), wellness programs, career development classes, and many more benefits. We’re proud to be ranked by both Top Workplaces and Best Places to Work in multiple cities!


About Brasfield & Gorrie

Founded in 1964, Brasfield & Gorrie is one of the nation’s largest privately held construction firms, providing general contracting, design-build, and construction management services for a wide variety of markets. We're skilled in construction best practices, including virtual design and construction, integrated project delivery, and Lean construction, but we're best known for our preconstruction and self-perform expertise and exceptional client service. Brasfield & Gorrie has 12 offices and approximately 3,000 employees. Our 2019 revenues were $3.8 billion. Engineering News-Record ranks Brasfield & Gorrie 22nd among the nation’s “Top 400 Contractors” for 2019.


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