Brasfield & Gorrie, LLC

  • Administrative Assistant - Columbus, GA

    Location US-GA-Columbus
    Job ID
    4177
  • Responsibilities

    Responsibilities and Essential Duties include the following (other duties may be assigned):

    • Greet guests in a professional, friendly, hospitable manner
    • Professionally answer all incoming calls and ensure all calls are redirected accurately. Provide callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information
    • Assist in the ordering, receiving, stocking and distribution of office supplies
    • Maintain calendar of conference room appointments and training room events
    • Maintain calendars and appointments for management
    • Prepare expense reports and book travel using Concur Travel and Expense for project team(s)
    • Assist PM or project accountant with creating project in Project Data Management (PDM) software
    • Act as a liaison between other departments (JSA’s, Accounting, Document Coordinators, etc.) and the project team to fulfill project need
    • Receive and assist with the sub pay application process, including reviewing pay app and lien waivers, coding and distributing for approva
    • Review and code overhead, material and miscellaneous project invoices for final review and approval by PM
    • Transcribe dictation, write letters and memos, and respond to correspondence
    • Process invoices
    • Assist with invoice and pay application processing, change orders, and purchase orders
    • Assist with other related clerical duties such as photocopying, faxing and filing

     

    Education - Skills - Knowledge - Qualifications & Experience

    Education, Skills, Knowledge, & Experience:

    • Bachelor degree strongly preferred
    • Two years of administrative experience or college degree with experience in skill set above
    • Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, etc.)
    • Experience working in Prolog and Salesforce preferred
    • Experience with a construction company preferred
    • Must be customer service driven
    • Must be self-motivated, organized, ethical, competitive, detail-oriented, and a team player
    • Must have strong work ethic and be willing to do what it takes to get the job done
    • Must pay great attention to detail and the ability to recognize discrepancies
    • Must have ability to work effectively in a team environment as well as independently
    • Must thrive in a fast-paced work environment
    • Must demonstrate excellent written and oral communication skills, including excellent phone etiquette
    • Must be able to maintain strict confidentiality
    • Must be able to work with a diverse group of people

     

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