Brasfield & Gorrie, LLC

Administrative Assistant

US-NC-Greensboro
Job ID
3726

Responsibilities

Brasfield & Gorrie has an exciting opportunity for an Administrative Assistant on our Greensboro, NC jobsite.  As an integral part of the project team, the Administrative Assistant position will provide support to the Project Management and Field Supervision teams.  (Duration of this position is approximately 2 years with potential extension.)

 

Responsibilities and essential duties include the following (other duties may be assigned):

  • Provide daily administrative support for project management, field operations team, and project owner
  • Document Coordination
  • Create contracts, purchase orders, change orders in Prolog system
  • Enter employee time in JD Edwards system
  • Prepare and log invoices; follow up on overdue invoices and update log at payment
  • Prepare closeout documents for approval and submit
  • Format and proof formal letters
  • Take meeting notes
  • Prepare expense reports
  • Weekly payroll reporting in the E-1/J.D. Edwards Payroll System
  • Process new applicants and process through payroll
  • Keep field employees informed of any personnel-related changes i.e. benefits, etc.
  • Maintain all Safety & Drug Program requirements, including reporting accidents, maintain first aid kit, post OSHA required forms, maintain MSDS/Haz Com books etc.
  • Set up and maintain job files
  • Assist with processing invoices
  • Track rental equipment and incoming materials
  • Price and order small supplies and rental equipment if requested by Superintendent
  • Order supplies
  • Update Administrative Assistant of any subcontract requirements received and check with her to make sure all requirements are met before start up of work on site
  • Assist with answering telephones
  • Set up general start-up procedures for state required postings, signage and maintain job bulletin board
  • Box up files for record keeping at end of project

Education - Skills - Knowledge - Qualifications & Experience

  • Construction experience preferred
  • Must have practical knowledge of clerical functions such as typing, filing, answering phones
  • Executive support experience preferred
  • 2 years experience in an administrative, clerical role preferred
  • Microsoft Word and Excel experience
  • Prolog software experience preferred
  • Good verbal and written communication skills
  • Positive attitude
  • Self motivated and good people skills
  • Excellent phone skills

EOE/Vets/Disabilities

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