Brasfield & Gorrie, LLC

Subcontract Document Coordinator

Job ID


Brasfield & Gorrie is looking to hire a Subcontract Document Coordinator (SDC) for our Birmingham Office. The SDC will provide support to the project team in obtaining and managing all subcontract documents from the subcontractor and coordinate the approval of such documents in a timely manner prior to the subcontractor beginning work at the job site.


Specifically, the Subcontract Document Coordinator will be responsible for the following (other duties may be assigned):


  • Provide daily administrative support for operations and project management teams
  • Collect signed subcontracts, payment & performance bonds, signed certification, insurance certificate & endorsements, hazard communication program & respiratory program, workplace chemical list, MSDS sheets, jobsite specific safety plan, and other documents required for compliance with contract provisions
  • Maintain and coordinate with Safety Dept. on approval of all safety documents
  • Enter received and approved subcontract documentation in E1 Accounting System
  • Maintain log of received and approved documents per project to keep project managers informed of the status of all required documents
  • Maintains database of subcontract document information throughout the life of the project
  • Track and maintain all certificates of insurance and additional insured endorsements
  • Track and maintain all payment and performance bonds
  • Track and maintain Subguard approvals for subcontractors that are enrolled
  • Provide monthly exceptions report for the Regional Division Managers, Operations Managers and Project Managers

Education - Skills - Knowledge - Qualifications & Experience

  • Construction experience preferred
  • High School Diploma or GED required, Bachelor’s Degree preferred
  • 2 years of experience in an administrative or clerical role
  • Must have excellent clerical skills
  • Experience with JD Edwards highly preferred
  • Proficient in Microsoft Office programs, including Outlook, Word and Excel
  • Ability to remain organized while prioritizing and managing multiple projects with competing deadlines
  • Strong verbal and written communication skills
  • Detail oriented
  • Excellent phone skills
  • Positive attitude
  • Self-motivated
  • Ability to quickly build and maintain positive professional relationships





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