Brasfield & Gorrie, LLC

Subcontract Document Coordinator - Nashville

Job ID


Brasfield & Gorrie is looking to hire a Subcontract Document Coordinator for our Nashville Office. The Subcontract Document Coordinator’s ultimate goal is to insure that all safety documents have been received from the subcontractor and that the safety department has approved these documents before the subcontractor begins work at the job site.


Specifically, the Subcontract Document Coordinator will be responsible for the following (other duties may be assigned):


  • Collecting signed subcontracts and purchase orders, payment & performance bonds, signed certification, w-9 form, insurance certificate & endorsements, hazard communication program & respiratory program, workplace chemical list, MSDS sheets, jobsite specific safety plan, and other documents required for compliance with contract provisions.
  • Receiving all safety documents from subcontractor.
  • Keeping the project managers informed of the status of these documents and informing the project manager of any unapproved documents.
  • Approving vendor numbers before subcontracts are issued.
  • Validating all subcontracts in JD Edwards.
  • Reviewing and approving all certificates of insurances and additional insured endorsements.
  • Reviewing and approving all payment and performance bonds.
  • Maintaining Subguard approvals for subcontractors that are enrolled.
  • Maintaining blanket certificate of insurances.
  • Maintaining all approved site specific plans.
  • Running a monthly exceptions report for the region manager.
  • Miscellaneous administrative duties.


Education - Skills - Knowledge - Qualifications & Experience


  • Construction experience preferred
  • High School Diploma or GED required, Bachelor’s Degree preferred
  • 2 years of experience in an administrative or clerical role
  • Must have excellent clerical skills
  • Experience with Prolog and Oracle highly preferred
  • Proficient in Microsoft Office programs, including Outlook, Word and Excel
  • Ability to remain organized while prioritizing and managing multiple projects with competing deadlines
  • Strong verbal and written communication skills
  • Detail oriented
  • Excellent phone skills
  • Positive attitude
  • Self-motivated
  • Ability to quickly build and maintain positive professional relationships


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed